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Request for Proposal

The Council Bluffs Convention & Visitor's Bureau is eager to help plan your event in our city. Complete the form below to request a proposal. Please include as much detail as possible to receive the most complete proposal.

Required fields marked by bold.

Contact Information

* Contact:

Title:

Organization Name:

* Address:

* City:

* State, Zip:

Country:

* E-mail:

* Daytime Phone:

(ie: 555-555-5555)

Fax:

Meeting Information

Total Budget (if available)

RFP Response Due Date:

Decision Date:

* Meeting Name:

Meeting Length:

(ie: 3 days; 2 weeks)

Meeting Pattern:

(ie: Mon-Wed; Every Friday)

Desired Meeting Dates

Preferred Date

* Starting Date:

* Ending Date:

Alternate Date

Starting Date:

Ending Date:

Are you flexible with your dates?

Yes

* Number of attendees:

Hotel Rooms Needed

	Sun	Mon	Tue	Wed	Thu	Fri	Sat
Date:								(ie: MM/YY)
#of Rooms:
# of Suites:

Requested hotel room rate range if applicable:

Meeting Rooms
Please describe the daily activities for this event.

Meeting Specs:

General Sessions set-up style:

Total number of exhibitors:

Please specify your preferred exhibitor set-up:

Pipe and drape booths

Table tops

Number of Break-out rooms:

Number of attendees in each room:

Breakout room(s) set-up style:

Please list any audio/visual needs:

Any additional meeting requirements?

Food and Beverage

Please describe the daily food & beverage needs for this event, i.e. meals, breaks, receptions:

General Information

Are you interested in visiting Council Bluffs for a site visit?

Yes

Is this a first-time event?

Yes

Describe your group/event:

Decision Making Process:

	Self
	Committee/board
	Other (please specify)

Meeting History:
If this is a recurring meeting, please provide the dates, cities, states, facilities / hotels and attendance for the last two years.

What other locations are you considering?

Special Requirements:

Additional Comments and/or Questions: